Senin, 02 Januari 2017

Inquiry Letter

INQUIRY LETTER

The letters that are written for collecting information about job seekers, prices, products, and services before awarding jobs, granting credit, making contracts and giving promotions are known as letters of inquiry. These letters are written to a third party seeking information about either a job or a company that wishes to make business relationship.
Prospective employers and business organizations usually write inquiry letters for obtaining desired information. Prospective employers write this letter to the referees mentioned in the job application to obtain information about the applicant’s personal and family background, ability, skills, honesty, character, integrity, quality of performance, fitness for job etc. on the other hand, business enterprises write inquiry letters to third parties referred by the customers to know about their business dealings, financial capabilities and goodwill to determine whether to establish business relationships with those enterprises.
Types of inquiry letter
Based on purpose, there are two most common types of inquiry letters such as (1) personal status inquiry letter and (2) business status inquiry letter.
§  Personal status inquiry letter: The letters that are written by prospective employers for obtaining information about job applicants are called personal status inquiry letter. Employers write this letter to obtain information relating to the applicant’s personal and family background, ability, skills, honesty, character, integrity, quality of performance, fitness for job etc. generally this letter is written to the referees mentioned by the concerned applicant. In response to this letter, the referees write a reply letter to the employer. This response letter may be favorable, unfavorable or neutral to the applicant.
§  Business status inquiry letter: When a business enterprise writes letter to another business enterprise for collecting information about a prospective customer, it is known as business status inquiry letter. This letter is usually written for collecting information about financial capability, goodwill, nature of business dealings, honesty etc. of a business enterprise to determine whether to establish business transactions with it. Responses of this letter may be either favorable or unfavorable.

An inquiry letter is similar to a cover letter. The big difference is you send it uninvited (or as a cold contact) to an employer.

Use an inquiry letter to ask about working for an employer who has not advertised a job opening. In the letter, match your qualifications to their needs and show your interest in, and knowledge of the employer.
To find out the needs of an employer, use employment advertisements, position descriptions, phone conversations, and informational interviews. This format can be effective to show how well you fit:

Your Needs
My Qualifications
Detail-oriented, experienced Administrative Assistant
Four years Administrative Assistant experience with responsibility for numerous detailed reports
Assist Customer Relations Manager
Assisted Customer Relations Manager for two years
Corporate experience with major clients a must
Regularly served purchasing agents at Fortune 500 companies
PC knowledge a plus
Proficient in Microsoft Word and Excel
In addition, an inquiry letter should include:
·         A specific contact name and title at the company
·         An introduction with why you are writing
·         A polite request for a follow-up meeting or phone call
·         A thank you to the reader for his or her time
·         Your signature — blue ink is best to show the letter is an original
·         Your resume as an attachment

 Example: 
Jakarta, 12790
0818 0791 3774
1/2/2017

Web Developer
SOSBrand Media
Citraland
Surabaya
Dear Mr./Ms. Personalia:
I am writing to ask you to consider an addition to your web devepoler team. Your organization has been in the news as a leader in the industry. I am an innovator of new ideas, an excellent communicator with buyers, and have a demonstrated history of marketing success. I believe I would be a good fit in your organization.
Currently, I market computer products for a major supplier using television, radio and news advertising. I have a reputation for seeing every project through to success.
Enclosed is my resume for your review and consideration. EFTG Industries has a reputation for excellence. I would like to use my talents to market your quality line of technical products. I will call you to further discuss your needs and how I could benefit your company. If you prefer, you may reach me in the evenings at 0818 0791 3774.
Thank you for your time. I look forward to meeting you.
Sincerely,

Abdul Wadud
Enclosure





REPLYING

Dear Abdul Wadud,

Thank you for responding to our job advertisement for [position]. At this point, we have already selected those that best fit our job requirements. However, we would like to inform you that we are fast-growing company and we have huge projects coming in each month. That means we are still in need of [position] for these projects. We will keep you in our list and notify you when the need for [position] arises.

Thank you very much,

Source :



Tidak ada komentar:

Posting Komentar