INQUIRY LETTER
The letters that are written for
collecting information about job seekers, prices, products, and services before
awarding jobs, granting credit, making contracts and giving promotions are
known as letters of inquiry. These letters are written to a third party seeking
information about either a job or a company that wishes to make business
relationship.
Prospective employers and business
organizations usually write inquiry letters for
obtaining desired information. Prospective employers write this letter to the
referees mentioned in the job application to obtain information about the
applicant’s personal and family background, ability, skills, honesty,
character, integrity, quality of performance, fitness for job etc. on the other
hand, business enterprises write inquiry letters to third parties referred by
the customers to know about their business dealings, financial capabilities and
goodwill to determine whether to establish business relationships with those
enterprises.
Types of inquiry letter
Based on purpose, there are two most
common types of inquiry letters such as (1) personal status inquiry letter and
(2) business status inquiry letter.
§ Personal status inquiry letter: The letters that
are written by prospective employers for obtaining information about job
applicants are called personal status inquiry letter. Employers write this
letter to obtain information relating to the applicant’s personal and family
background, ability, skills, honesty, character, integrity, quality of
performance, fitness for job etc. generally this letter is written to the
referees mentioned by the concerned applicant. In response to this letter, the
referees write a reply letter to the employer. This response letter may be
favorable, unfavorable or neutral to the applicant.
§ Business status inquiry letter: When a business
enterprise writes letter to another business enterprise for collecting
information about a prospective customer, it is known as business status inquiry
letter. This letter is usually written for collecting information about
financial capability, goodwill, nature of business dealings, honesty etc. of a
business enterprise to determine whether to establish business transactions with
it. Responses of this letter may be either favorable or unfavorable.
An inquiry letter is similar to a cover letter.
The big difference is you send it uninvited (or as a cold contact) to an
employer.
Use an inquiry letter to ask about working for an employer who has
not advertised a job opening. In the letter, match your qualifications to their
needs and show your interest in, and knowledge of the employer.
To find out the needs of
an employer, use employment advertisements, position descriptions, phone
conversations, and informational interviews. This format can be
effective to show how well you fit:
Your Needs
|
My Qualifications
|
Detail-oriented, experienced Administrative Assistant
|
Four years Administrative Assistant experience with
responsibility for numerous detailed reports
|
Assist Customer Relations Manager
|
Assisted Customer Relations Manager for two years
|
Corporate experience with major clients a must
|
Regularly served purchasing agents at Fortune 500
companies
|
PC knowledge a plus
|
Proficient in Microsoft Word and Excel
|
In
addition, an inquiry letter should include:
·
A specific contact name and title
at the company
·
An introduction with why you are writing
·
A polite request for a follow-up
meeting or phone call
·
A thank you to the reader for his
or her time
·
Your signature — blue ink is best
to show the letter is an original
·
Your resume as an attachment
Example:
Jakarta, 12790
0818 0791 3774
0818 0791 3774
1/2/2017
Web Developer
SOSBrand Media
Citraland
Surabaya
Dear Mr./Ms. Personalia:
I am writing to ask you to consider an addition to your web devepoler
team. Your organization has been in the news as a leader in the industry.
I am an innovator of new ideas, an excellent communicator with buyers, and have
a demonstrated history of marketing success. I believe I would be a good fit in
your organization.
Currently, I market computer products for a major supplier using
television, radio and news advertising. I have a reputation for seeing
every project through to success.
Enclosed is my resume for your review and consideration. EFTG Industries
has a reputation for excellence. I would like to use my talents to market your
quality line of technical products. I will call you to further discuss your
needs and how I could benefit your company. If you prefer, you may reach me in
the evenings at 0818 0791 3774.
Thank you for your time. I look forward to meeting you.
Sincerely,
Abdul Wadud
Enclosure
REPLYING
Dear Abdul Wadud,
Thank you for responding to our job advertisement
for [position]. At this point, we have already selected those that best fit our
job requirements. However, we would like to inform you that we are fast-growing
company and we have huge projects coming in each month. That means we are still
in need of [position] for these projects. We will keep you in our list and
notify you when the need for [position] arises.
Thank you very much,
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